Can Dynamics 365 Finance and Operations support non-profit operations?

Dynamics 365 Finance and Operations can be configured to support non-profit operations. AXSource can deploy it along with Microsoft’s industry Cloud for Nonprofit solution that provides key functionality including donor and donations management, membership management, and volunteer engagement. AXSource extend Microsoft’s Cloud to deliver an end-to-end solution for the Nonprofit industry.

Can Dynamics 365 Finance and Operations support construction operations?

While Dynamics 365 Finance and Operations doesn’t natively include construction-related data models, it can be (and is often) customized to support construction operations, leveraging the robust project management, cost management, and contract management functionalities within the product.

Can I access Dynamics 365 Finance and Operations on mobile devices?

Yes, Dynamics 365 Finance and Operations is accessible on mobile devices, Tablet or iPad allowing you to manage your business processes on the go using multiple options.

Can Dynamics 365 Finance and Operations handle asset management?

Yes, Dynamics 365 Finance and Operations provides robust finance module which includes asset management capabilities, allowing you to track and manage your assets effectively.

What is cost management in Dynamics 365 Finance and Operations?

Cost management in Dynamics 365 Finance and Operations is a comprehensive toolset that helps organizations track, analyse, and control costs across various business processes. It encompasses features for standard costing, product costing, overhead allocation, inventory valuation, and cost accounting.

How does inventory valuation work in Dynamics 365?

Dynamics 365 supports various inventory valuation methods, such as FIFO, LIFO, average cost, and standard cost. The chosen method impacts the cost of goods sold and inventory value on the balance sheet. D365 also supports various Inventory accounting i.e. Raw material, Finished goods, SubWIP or WIP products & service or Non-stock Items.

How can I analyse product profitability using Dynamics 365?

Dynamics 365 provides tools for product profitability analysis, including margin analysis, cost-volume-profit (CVP) analysis, and contribution margin reporting. These insights help identify profitable products and areas for cost reduction.

What are the key benefits of using asset leasing in Dynamics 365?

- Improved lease visibility and control - Enhanced financial reporting and analysis - Compliance with complex lease accounting standards - Automated lease accounting processes - Reduced manual effort and errors

What is lease management in Dynamics 365 Finance and Operations?

Lease management in Dynamics 365 Finance and Operations is a comprehensive solution designed to streamline the entire lease lifecycle, from creation to termination. It covers lease contract management, accounting, payment processing, and reporting, ensuring compliance with accounting standards like ASC 842 and IFRS 16.

What are the key features of accounts receivable and payable?

Dynamics 365 provides comprehensive AR and AP functionalities, including invoice processing, customer and vendor management, cash application, and dispute resolution. The AP and AR modules integrates with Procurement, Sales and expense management module to help organization to seamlessly track & manage the books.

Microsoft D365 Finance and Operations (D365 F&O) for Hospitality

Multi-Property Financials & F&B Cost Control

Get In Touch

Overview

Transforming the Hospitality Industry with D365 F&O

Modern Hospitality—from hotel groups and resorts to restaurants, bars, banquets, and event venues—demands precise control of finances, procurement, outlet inventories, and seasonal staffing while safeguarding guest experience. Fragmented property systems, manual reconciliations, and inconsistent vendor practices erode margins and create operational blind spots. Microsoft Dynamics 365 Finance & Operations (D365 F&O) gives Hospitality operators a unified, enterprise‑grade platform that centralizes financials, procurement, inventory, and analytics across all properties and outlets.

As a trusted Microsoft partner, AXSource implements D365 F&O with Hospitality best practices, including menu costing, outlet inventory control, interproperty transfers, PMS/POS integrations, and event‑driven forecasting—keeping back‑of‑house synchronized, compliant, and cost‑efficient while front‑of‑house delivers consistently excellent service.

Core Hospitality Capabilities in D365 F&O

Microsoft Dynamics 365 Finance and Operations (D365 F&O) is a robust ERP solution designed to enhance your business processes, improve operational efficiency and drive growth. Here’s how D365 F&O for Hospitality can transform your business.

Financials

AP/AR, GL, budgeting, cash management, corporate consolidations, fixed assets, and project accounting for renovations, fit‑outs, and events.

Procurement

Vendor contracts, catalogs, approvals, spend controls, and supplier performance scorecards to ensure consistency across properties and outlets.

F&B Operations

Recipes, yields, substitutions, menu costing, outlet transfers, banquet packages, and beverage controls—fully tied to inventory and procurement.

Compliance and Governance

Approval paths, audit trails, SOX‑ready controls, and user roles aligned to Hospitality responsibilities.

Inventory

FEFO, expiration tracking, wastage/shrinkage logs, interproperty stock movements, and safety stock thresholds by outlet and category.

Integrations

PMS/POS, event and catering systems, payment gateways, and data platforms—streamlined via Microsoft’s integration framework.

Advanced Analytics

Occupancy‑to‑spend ratios, menu margin analysis, outlet performance dashboards, cost‑to‑service benchmarks, and profitability by property, concept, or event.

Scalability and Security

D365 F&O cloud deployment with enterprise‑grade security, enabling rapid onboarding of new properties, concepts, and outlets.

Why D365 F&O is the Best ERP for Hospitality

Multi‑Property Financial Consolidation

Hospitality organizations need standardized accounting without losing property‑level detail. D365 F&O unifies AP/AR, GL, budgets, and consolidations across hotels, resorts, and restaurants. Centralized approvals, chart of accounts alignment, and automated intercompany entries deliver corporate visibility while preserving local accountability—accelerating monthly close and strengthening governance.

PMS/POS Integrations for Operational Synchronization

Property Management Systems (PMS) and Point‑of‑Sale (POS) platforms are the heartbeat of Hospitality operations. D365 F&O connects room, event, spa, and restaurant transactions to back‑of‑house financials and inventory. This synchronization simplifies reconciliation, aligns outlet consumption with procurement, and provides a single source of truth for corporate reporting and profitability analysis.

Procurement Compliance and Contract Control

Uncontrolled purchasing inflates cost and undermines rebates. D365 F&O centralizes vendor contracts, catalog pricing, and approval workflows. Category‑level controls, price variance alerts, and vendor scorecards reduce maverick spend and improve compliance with negotiated terms—driving predictable COGS and unlocking volume discounts common in Hospitality supply chains.

Seasonality and Event‑Driven Planning

Demand in Hospitality is cyclical and event‑driven. D365 F&O uses forecasting and planning tools to model occupancy trends, banquet bookings, and local events—aligning inventory and labor plans to peaks and shoulder periods. Operators maintain service levels while controlling cost, reducing overtime and emergency purchases.

Menu and Recipe Costing for F&B Operations

Menu engineering requires accurate yields, substitutions, and margin analysis. With D365 F&O, recipes link directly to procurement and inventory, calculating true cost per menu item and enabling dynamic pricing for à la carte, banquet, and seasonal menus. Chefs and finance teams collaborate with shared visibility, ensuring margins are protected without compromising the guest experience.

Outlet Inventory Control and Waste Reduction

Hospitality profitability depends on tight outlet‑level inventory. D365 F&O tracks inter‑outlet transfers, wastage, shrinkage, and breakage with FEFO and expiration controls to protect food safety and margins. Real‑time inventory visibility prevents stockouts for signature items and reduces spoilage—especially during peak seasons or large events.

FAQs on Microsoft D365 Finance and Operations (D365 F&O) for the Hospitality Industry

1. How does D365 F&O help with multi‑property financial consolidations in Hospitality?

D365 F&O standardizes charts of accounts, approval workflows, and budgeting across hotels, resorts, and restaurants. Consolidations provide corporate visibility while preserving property‑level detail, enabling faster close and stronger governance. This unified financial model is essential for Hospitality groups managing diverse concepts and geographies.

2. Can D365 F&O manage menu and recipe costing for restaurants, bars, and banquets?

Yes. Recipes and yields tie directly to procurement and inventory to calculate true cost per menu item, including garnishes and prep. Margin analysis guides menu engineering decisions for à la carte, prix fixe, and banquet packages, helping Hospitality operators optimize profitability without compromising guest experience.

3. How does D365 F&O support outlet‑level inventory control across Hospitality properties?

Outlet inventories are tracked with transfers, wastage, and shrinkage records for kitchens, bars, minibars, and banquet stores. FEFO and expiration controls reduce spoilage and protect guests, while par levels and variance alerts keep availability high. This granular visibility minimizes waste and improves cost predictability.

4. Does D365 F&O integrate with PMS and POS systems commonly used in Hospitality?

Yes. The integration framework connects PMS/POS transactions—rooms, spa, events, and restaurant checks—to ERP financials and inventory. This alignment simplifies reconciliation, improves real‑time insights, and creates a single source of truth. Hospitality teams spend less time reconciling and more time optimizing operations.

5. How are procurement contracts enforced in D365 F&O for Hospitality groups?

Approval workflows, catalog pricing, and contract controls ensure purchases follow negotiated terms and specifications. Vendor performance is tracked via scorecards measuring quality, delivery, and compliance. By reducing maverick spend, Hospitality operators lower COGS and strengthen supplier relationships.

6. Can D365 F&O handle seasonal peaks and event‑driven demand in Hospitality?

Absolutely. Forecasting tools model occupancy trends, holidays, conferences, and local events to fine‑tune inventory and labor plans. Operators avoid stockouts during peak service and control overtime in shoulder periods, safeguarding guest satisfaction and margin performance.

7. How does D365 F&O help reduce food waste and beverage variance in Hospitality?

Using FEFO, expiration tracking, and recipe yield management, D365 F&O identifies high‑waste items and highlights substitution opportunities. Beverage variance reports expose shrinkage and pour issues, while analytics link waste patterns to procurement and menu decisions. Waste reduction improves both sustainability and profitability.

8. Does D365 F&O support interproperty transfers and shared services for Hospitality portfolios?

Yes. Interproperty stock movements and shared services accounting are native capabilities, providing visibility to transfers and accurate cost allocation. For Hospitality groups operating commissaries or central kitchens, this ensures availability while balancing holding costs and central production efficiency.

9. How does D365 F&O improve vendor management and compliance in Hospitality procurement?

Vendor scorecards track on‑time delivery, quality incidents, and price adherence. Catalogs and contracts keep pricing consistent across properties and outlets, and alerts flag variances in real time. This reduces risk, stabilizes margins, and drives continuous improvement in Hospitality supply chains.

10. What does a Hospitality ERP rollout with AXSource involve?

AXSource maps property, outlet, and event structures, embeds procurement compliance, configures menu costing and inventory controls, and integrates PMS/POS for automated data flows. Role‑based training, a phased deployment, and post‑go‑live analytics ensure rapid adoption and measurable margin improvement across the Hospitality portfolio.

11. What reporting tools are available in Dynamics 365 Finance?

Dynamics 365 offers built-in reporting tools, as well as integration with Power BI for advanced analytics and visualizations.

12. How does Dynamics 365 support budgeting and forecasting?

Dynamics 365 Finance and Operations offers robust tools to support budgeting and forecasting, enabling organizations to plan for the future and make informed decisions. Few of the Benefits of Budgeting and Forecasting in Dynamics 365 are
– Improved Financial Control: Gain better visibility into financial performance and identify potential issues early on.
– Enhanced Decision Making: Support strategic planning and resource allocation based on accurate forecasts.
– Increased Efficiency: Automate budgeting and forecasting processes to save time and reduce errors.
– Improved Collaboration: Facilitate collaboration among departments and stakeholders.
– Compliance: Ensure compliance with financial regulations and reporting requirements.